GUN STORE POS SOFTWARE
Improve your operations with a cost effective POS/inventory management system made for gun stores by MicroBiz
Gun stores specialize in the sale of firearms, ammunition and related accessories. The best gun store POS systems tightly track inventory, manage the sale of firearm items and capture and maintain the identity of customers for entry into FFL A&D compliance software. Firearm and ammunition stores can range in size from very small niche shops focusing only on firearms, to shooting ranges, to larger outlets that often sell related merchandise such as hunting gear or hardware. Key features of POS software for FFLs include:
- Integration with electronic bound book
- Connections with firearm vendor catalogs
- Serial number tracking
- Workorder/gunsmithing management
- Management of Trade-ins
- Mobile sales for gun shows
- Integration with 'firearm-friendly' payment processor
- Integration with WooCommerce/WordPress and FFL Cockpit plugin
- Layaways
- Special Orders
Streamline Regulatory Tasks with POS Integration to FastBound A&D Software
MicroBiz's POS Integration with FastBound supports all critical workflows of gun stores
Acquisitions
When you add firearms to inventory in MicroBiz, you can create an acquisition in FastBound with one click. MicroBiz will send FastBound all required ATF information to FastBound, including the model, name, serial number and all other required ATF data.
Trade Ins
Dispositions/4473 Forms
When selling a firearm to a customer MicroBiz, you can start a 4473 registration process in FastBound with one click. MicroBiz will match the serial number of the item being sold and customer to a record in FastBound - and start a disposition in FastBound.
Gunsmithing
When a customer drops off a firearm for gunsmithing, you can create an acquisition in FastBound directly from the work order record for the firearm brought in for gunsmithing. When the customer comes to pick up the firearm, you can also start a disposition directly from the MicroBiz work order. Just press the 'Dispose Item' button and MicroBiz will create a pending disposition in FastBound and provide a link directly to the disposition record in FastBound.
Dealer Transfers
When receiving the transfered item, you can automatcally create an acquisition of the transferred item in FastBound without adding it to your store inventory. When the buyer comes to pick up the firearm, you can charge a dealer transfer fee and then automatically start a disposition/4473 in FastBound directly from the MicroBiz work order.
MicroBiz PriceCompare: Compare Real-time Prices and Availability Across All Your Firearm Vendors in Seconds
PriceCompare is a real-time pricing and availability comparison engine that allows you to search across all your connected firearm distributors for real-time pricing and availability. This application eliminates the need to log into vendor portal sites one-by-one to see if a product is in stock and obtain your pricing based on your account status.
PriceCompare allows you to search for products by UPC, name, or manufacturer part number. PriceCompare will search across all your vendor catalogs and return values for any vendor that carries the item. Information displayed includes:
- Name
- Description
- IDs (UPC, part number, vendor SKU_
- Gun-specific information
- Image
Pricing and availability displayed is based on the API credentials that you enter into PriceCompare.
Available Connections with Firearms Distributor Catalogs
MicroBiz connects with the following firearm vendor catalogs based on your online or API credentials.
| Vendor | Real-time Prices | Vendor Stock | Online Ordering | |
|---|---|---|---|---|
 | Lipsey's | Yes | Yes | Yes |
 | Sports South | Yes | Yes | Yes |
 | Chattanooga | Yes | Yes | Yes |
 | RSR | Yes | Yes | Yes |
 | Zanders | Yes | Yes | Yes |
 | Davidson's | Yes | Yes | Yes |
 | Bill Hicks | Yes | Yes | Yes |
 | Iron Valley | Yes | Yes | Yes |
 | Orion Wholesale | Yes | Yes | No |
 | Camfour | Yes | Yes | No |
 | Kinsey's Inc. | Yes | Yes | No |
 | AmChar Wholesale | Yes | Yes | No |
 | MGE Wholesale | Yes | Yes | No |
 | Allen Arms Tactical | No | Yes | No |
Build Vendor Orders with Searched Products
Once you have found the lowest price, you can build an order for that vendor. There are settings for minimum order quantities that will display an alert if these minimum are not met.
Submit Orders Electronically
If supported by the vendor, you can submit your order electronically from PriceCompare with one click. This will send order and item details to the vendor, including any item or order notes.
Obtain Updated Ship info
Once an order is submitted, you can obtain updated ship information including allocation, ship method and tracking number. When the order is submitted, a purchase order in MicroBiz along with product records for any items not already in your MicroBiz catalog.
Track Serial Numbers on Items Received and Sold
MicroBiz supports the tracking of serialized inventory or tracking of serial numbers on firearms. You can set whether an item has serial numbers and whether the tracking of serial numbers is required or optional. Serial numbers can be added when the item is received into inventory, from the product record or when an item is sold. The system supports the scanning of bar codes of serial numbers. Serial numbers can be viewed for both sold and unsold items.
For more information on serial number tracking, click here.
Manage Gunsmithing with Work Orders
MicroBiz can manage your gunsmithing activities. You can check in a customer item (such as a rifle) and print claim tags. Enter description of work to be done and service notes. Print quotes and invoices which show due dates, charges for items and services and amount due. Collect deposits from customers on work orders and set minimum deposit rules. You can assign an employee to the service request, and use the Order Management portal to manage the delivery, shipment and pick-up of the order. The customer record in MicroBiz shows all items that the customer has brought in for gunsmithing, and as well as the service history for each item.
Trade in a customer-owned item
You can create a trade-in item on the fly at the front register, including the serial number, and push that to Fastbound as a pending acquisition without leaving the register screen. The trade in value provided to the seller can be applied to the current sale, treated as a store credit or distributed in cash.
Connect Your POS to WooCommerce and the FFL Cockpit plug in to sell your store inventory online
Connect MicroBiz POS system to a WooCommerce website in just a few minutes using the easy-to-use integration wizard. This integration manages the connection with the WooCommerce ecommerce platform - publishing new products, price updates and changes inventory to your ecommerce site and allowing you to manage inventory across your stores and online operations. The integration instantly captures online transactions in MicroBiz's order management module, including the customer record, items sold and payment. When an item sells out in your gun store, the system immediately sends a stock update to WooCommerce – minimizing the potential of the sale of an item online that is no longer in stock.
To learn more about how to build a gun store ecommerce site using WooCommerce, click here.
Ring up sales at a gun show using a mobile POS store
The cloud-based design of MicroBiz POS allows it to be easily used with a standard laptop, Chromebook notebook or tablet as a mobile POS terminal. No installation of software, downloading of products or special set-up required. Just log into your MicroBiz subscription from a temporary store at a gun show, trade show or pop-up location and you can start ringing up sales.
Create Special Orders/Backorders for items not in stock
MicroBiz POS supports the sale of firearms and other items not currently in stock. You can mark an item as a special order, add it directly to a draft PO or create a new PO. When the firearm is received from your distibutor, MicroBiz POS alerts the user and links the item back to a original customer order, so that the customer can be contacted and the special order item can be set aside for pick-up or shipment.
Manage Layaways and Open Customer Orders
Use the Orders in Progress capabilities in MicroBiz POS to manage layaways and phone orders. You can add an item to an order, attach a customer record, take full payment or collect a deposit and set an expected pick-up date. You can set rules for minimum deposits. Items attached to a layaway or phone order are taken out of ‘open stock’ and classified as ‘committed stock’. You can also attach notes to the layaway order
Gearfire Payments manages the payments for over 2000 firearms businesses. GearFire Payments provides gun stores EMV enabled credit card terminals, integrated firearm POS credit card processing, and mobile processing solutions for tablets and smartphones. Gearfire also offers credit card processing for firearm eCommerce sites and online Firearm auctions.
Founded in 2003, Payroc processes over $93 billion annually for more than 158,000 merchants and over 30,000 clients. Payroc offers a variety of payment processing options, including omnichannel, in-person, online, and on-the-go. Payroc's terminals can accept all card types, including contactless, EMV, magstripe, and digital wallets.
Looking for more information on firearm friendly payment processing options?
Other POS Features for Gun Stores
In addition to the Ammunition and Firearms POS specific capabilities listed above, MicroBiz Cloud includes the following standard features and functionality needed to manage a gun store:
Register
- Store Credits
- Gift Cards
- Customizable Receipts
- Custom Tenders
- Print or Email Receipts
- Customer Sales History Look-up
- Register Close/End of Day Reports
- Integrated Credit Card Processing
- Advanced Filterable Product Search
- Editable Item Descriptions on Receipt
- Register Quick Pick Keys
- Bar code label scanning
- Transaction holds/recalls
- Returns and Voids
- Split Tenders
- Assign Salesperson to Transaction
- Item and Transaction Discount
- Stock-level Look-up (multi-store)
Integrations
- WooCommerce Integration
- QuickBooks Online Integration
- Zoho Campaigns (email marketing)
Catalog Management
- Product Tax Classes (multiple)
- Quantity-based Tiered Pricing
- Time-based Promo pricing
- Alternate Product IDs
- Fractional Sale Quantities (weight/time)
- Print Barcode Price Labels
- Customer-based Pricing/Pricing Tiers
- Matrix Products with Size/Color/Other Variants
- Product images
- Categories and Sub-Categories
Multi-store Inventory Management
- CSV File Import of Products & Inventory
- Inventory Adjustment Audit Records
- Purchase Orders/Vendor Shipments
- Minimum Inventory Reorder Points
- Special Order Tracking (ties vendor shipment to customer order)
Orders
- Quotes/Estimates/Invoices
- Check-in of Customer Items for Repair
- Deposit Collection and Refunds
- Tax Calculation based on Ship Address
- Backorder Creation and Filling
- Phone Orders/Layaways
- Special Orders (out of stock items)
- Pick-up, Shipping, Delivery Dashboard
- Repairs/Service Dept Management
Customers
- Multiple Shipping/Billing Addresses
- Customer Tax Classes/Tax Exempt
- Credit Accounts/Charge to Account
- Accounts Receivable Statements
- Import Customers via CSV File Import
Store Management
- Store Transfers (multi-store)
- Support of Contactless Payments
- PCI/PA-DS Compliant Payment Processing
- Flexible and Filterable Reports
- Enforceable Business Rules on Discounts, Returns
- Employee Roles and Permissions
- Minimum Deposit Requirements
Integrations with Leading Applications Used by Gun Stores
The integration with FastBound A&D compliance software eliminates the need to manual enter regulated firearm data in two systems. When you receive a firearm into inventory in MicroBiz, you can create an acquisition record in FastBound with one click. MicroBiz POS will send FastBound all required ATF data automatically and accurately. When selling a firearm, MicroBiz can start a 4473 registration process in FastBound with one click.
Publish register batch financial information from MicroBiz POS to QuickBooks Online with a press of a button. No more downloading and uploading of files, faxing or emailing spreadsheets or manually reconciling financial data between your retail system and accounting software. All your register batch data is seamlessly published to QuickBooks Online quickly and accurately.
The WooCommerce POS interface syncs MicroBiz inventory with the WooCommerce ecommerce platform - helping you to manage inventory across your stores and ecommerce site. You can also publish products to be sold online with one cliick. This inventory syncs minimizes the potential of selling an item online that is no longer in stock. WordPress is free open source software, and is a perfect compliment to MicroBiz POS's affordable gun store POS system.
Frequently Asked Questions
MicroBiz integrates with the popular FastBound A&D software application. This seamless integration allows you to sync acquisitions, dispositions, trade-ins, dealer transfers, and gunsmithing transactions with FastBound.
MicroBiz supports integrations with two gun-friendly payment processors: Payroc, and GearFire Payments. Both these integrated partners specialize in processing payments for firearms businesses.
Yes, through the PriceCompare add-on, you can have integrations with 14 major firearm distributors, including Lipseys, Sports South, Davidson's, Chattanooga, RSR, and Bill Hicks. These integrations support real-time pricing, vendor stock availability, and online ordering. You can also retrieve shipping information on submitted vendor orders.
Yes, MicroBiz integrates with the open source WordPress WooCommerce platform. This allows you to publish in-store items to your e-commerce site with a click of a button. MicroBiz also syncs inventory and online sales to prevent the sales of item that are out of stock in your store.
Yes, as part of the startup process, the MicroBiz support team can import Firearm products from your FastBound subscription into MicroBiz as product records. Fields inported include the product name, part number/UPC, model number and price.
MicroBiz does not have a direct integration with GunBroker. However, if you use our integration with WooCommerce, there are several plugins that allow you to publish items from your WooCommerce site to various online marketplaces, including GunBroker. You can also use the FFL Cockpit plugin to connect your integrated WooCommerce firearm e-commerce site to all major firearm distributors. This will enable you to manage dropshipping of items purchased from distributors.
Yes, MicroBiz manages layaways via open orders. You can start an open order, reserve the stock for the customer, collect a deposit, or multiple deposits over time. When the customer comes to pick up the item, you can quickly collect the balance and complete a sales transaction..
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