Manage year end physical inventory counts with the MicroBiz Count App
Counting your physical inventory at the end of the month or end of the year is a time-consuming but critical process. Inventory count management software applications helps bridge your data in your point-of-sale system with the actual inventory on your shelves. MicroBiz has a standalone physical inventory count app named MicroBiz Count App that works seamlessly with your MicroBiz Cloud POS system. The MicroBiz Count App will enable you to:
- Upload file with expected stock from your MicroBiz POS system.
- Name the count and define the scope of the count - such as whether it's a full count or partial count.
- Scan UPC barcodes or enter SKUs using a standard barcode scanner, keyboard, or mobile phone device with camera
- When scanning items, view name, image, and expected count of item being scanned
- Generate variance report comparing results of physical count against expected stock.
- Review variances and reconcile any differences.
- Update stock in your MicroBiz POS system with your final count numbers.
The Count App is available for free to all MicroBiz Cloud users. Below are some of the key features of the MicroBiz Count App.
No Specialized Inventory Scanning Equipment Required
The MicroBiz Count App is a stand alone web-based application that can be used with a laptop, tablet or smartphone. You do not need to purchase any specialized handheld inventory computer devices. You can use a standard barcode scanner connected to a laptop or tablet or the camera of a smart phone to scan codes.
Upload Current Stock Levels into the Count App
To save you time and reduce mistakes during your count process, you can upload SKUs, product names and expected stock levels into the Count App. This will allow you to check the names of products during your POS physical inventory count and see the variances between your inventory count and your expected stock levels from MicroBiz.
Compare Physical Count to Current Inventory Levels
As you scan items, the Count App displays the product data, and if available, an image of the scanned item. The screen compares the physical inventory count to the expected stock levels and displays a variance. The Count tab includes the option of manually entering the item count into a line instead of scanning each item individually during a physical inventory count.
View and Adjust Variances to Expected Stock
Once you have finished your count, the Count App will allow you to view and adjust variances. Variances are classified as overages, shortages and not counted. You can enter a note for any adjustments made.
Update Stock Levels in Count App for the Physical Inventory Count
Once you have finalized your count in the Count App, you can export the count as a CSV file and then quickly and easily upload this file into MicroBiz Cloud as an Inventory Update. This will update the stock levels in MicroBiz Cloud with the results from your physical inventory count.
Sign into the Count App and Start Scanning!
The Count App is available for free to MicroBiz Cloud users. To get access to the inventory Count App, please click on the button below:
To access a help article on using the Count App click here.
Key Features of the Best Inventory Count Applications
- Multi-device scanning: no specialized equipment required - uses external Bluetooth barcode scanners or built-in smartphone cameras.
- Continuous scanning mode: Processes barcodes sequentially without requiring a search for multiple screen taps between items.
- Manual override entry: Allows typing UPCs or searching descriptions for damaged, unreadable barcodes.
- Real-time POS sync: Import of expected stock-on-hand levels before starting the count.
- Discrepancy highlighting: Flags variances between physical counts and POS data.
- POS updating: Imports finalized, approved count adjustments back to the POS.
- Zone allocation: Manages division of the retail floor into specific sections to prevent duplicate counting.
- Blind count mode: Can hide expected POS quantities from staff to ensure completely honest counts.
- Multi-user syncing: Merges data from multiple counts into a master count.
- Shrinkage valuation: Calculates the exact dollar value lost due to missing inventory.
- Audit trail logs: Tracks which employee counted which item and at what exact time.
- Exportable data sheets: Generates CSV export for adjustment of inventory
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