Flexible Product Records and Integration to Electronic Product Catalog
MicroBiz integrates with an electronic database of over 1.7 billion product records, enabling you to create new product records automaticallly by scanning the item's barcode. Our product records also offer all kinds of flexibility and capabilities around product type (simple products, matrix products, prompt for price, services, etc) and pricing strategies (discounts, promotions, customer-based pricing, quantity-based pricing). You can track serial numbers of products when receiving or selling serialized items.
Ways our product and pricing features can improve your business
Effectively manage matrix products
Manage the size/color/other variants of matrix products using matrix grids and re-usable attribute lists
Create new records automatically by scanning barcode
Our integration with an electronic product catalog with over 1.2 billion allows you to speed up the process of creating new products.
Offer customer-based pricing
Set-up special customer-based pricing schemes at % or $ off retail, mark-up over cost, targeted margin or a new price
Track serial numbers
Attached serial numbers to items when receiving, transferring, adjusting or selling the serialized item
Integration to 1.7 Billion Product Electronic Database for Product Images and Descriptions
MicroBiz Cloud allows you to scan a barcode and pull product details straight from a database of over 1.7 billion product records, giving retailers a fast way to build out new products without manually typing in every detail.
Barcode lookup options include:
- Scan a barcode to search the 1.7+ billion record product database
- Pull in the product name, description, manufacturer's SKU, UPC/barcode, and image with one click when a match is found
This flexibility allows staff to create new products in seconds — scan the barcode, find the match, and bring in all the key details and product image automatically, instead of entering everything by hand.
Import of New Products and Product Updates Records via CSV Files
MicroBiz Cloud's data import tools allow you to bring your data over from your existing POS system when switching to MicroBiz, giving retailers a fast, straightforward way to get up and running without re-entering everything by hand.
Data import options include:
- Import products, customers, and inventory levels by uploading a CSV or Excel file
- Import simple products
- Import matrix products
- Import non-inventory products
This flexibility allows staff to move existing data into MicroBiz quickly and accurately — whatever mix of simple, matrix, or non-inventory products you carry — all through a standard CSV or Excel upload.
Discounts and Promotions
MicroBiz Cloud allows you to set up flexible discounts and promotions, giving retailers full control over pricing without sacrificing oversight on the register.
Discount and promotion options include:
- Create time-based special pricing using percent off, dollar off, or a set sale price
- Discount items at the register, with the ability to assign a reason for the discount
- Track discounts by employee
- Bundle items and apply a grouped discount at the register
- Set global or item-level controls to limit or prevent discounts on specific items
This flexibility allows staff to run promotions and apply discounts on the fly while giving you the oversight to track who's discounting what, and the controls to keep discounting in check where it matters.
Matrix Products With Size/Color Variants
MicroBiz Cloud supports matrix products — a parent product record with child sub-SKUs for variants like size, color, or width — giving retailers an easy way to manage configurable products without creating a separate listing for every variation.
Matrix product options include:
- Create a parent product record with child sub-SKUs for variants such as size, color, or width
- Save and reuse attribute sets to speed up creating and managing configurable products
- Search for products at the parent product level or by individual matrix SKU
This flexibility allows staff to manage entire product lines — sizes, colors, widths and all — under one parent record, while still being able to search and work with each individual SKU when needed.
Customer-Based Special Pricing Tiers
MicroBiz Cloud allows you to set up special pricing tiers based on customer pricing group, giving retailers an easy way to offer different prices to different types of customers without manual price overrides.
Customer pricing tier options include:
- Set pricing as a dollar amount off
- Set pricing as a percentage off
- Set pricing as cost plus a defined markup
- Set pricing as a defined price
- Assign customer pricing tiers to specific stores
This flexibility allows staff to price the same item differently depending on who's buying — for example, giving loyalty customers 5% off retail while charging contractors cost plus 10% — all set up once and applied automatically at the register.
Product Categories
MicroBiz Cloud allows you to assign categories to your products, giving retailers an easy way to organize inventory for faster searches and clearer reporting.
Product category options include:
- Assign products to categories and sub-categories
- Organize categories up to four levels deep
- Click on a category node in the category manager to instantly view all products assigned to it
This flexibility allows staff to keep large product catalogs organized and easy to navigate — whether you need a simple one-level category list or a deeper, multi-level structure for more complex inventory.
Tax Class and Do Not Discount Product Settings
MicroBiz Cloud's product records include a variety of settings to fine-tune how each item behaves at the register, giving retailers precise control over pricing, taxation, and discounting on an item-by-item basis.
Product setting options include:
- Assign a tax class to determine which sales tax applies at the time of sale
- Sell products in fractional quantities — ideal for items sold by weight or length
- Prompt the cashier to enter a new price at the register
- Set a "do not discount" flag to prevent discounting on an item
- Set a maximum discount allowed on an item
- Control whether an item can be returned
This flexibility allows staff to configure each product exactly the way your business needs — whether that means controlling tax treatment, selling by weight or length, locking down discounts, or restricting returns on specific items.
Quantity-Based Tiered Pricing
MicroBiz Cloud supports quantity-based tiered pricing, giving retailers an easy way to reward bulk purchases without manually adjusting prices at the register.
Tiered pricing options include:
- Set pricing discounts based on the quantity purchased
- Automatically track item quantity as it's added to a sale
- Have the price adjust automatically once a quantity threshold is reached
This flexibility allows staff to run pricing promotions like "buy 1 for $3 or buy 4 for $10" — with MicroBiz handling the math and adjusting the price automatically as customers add more to their order.
Track Serial Numbers of Inventory Items
MicroBiz Cloud allows you to track serial numbers as items move through your business — from receiving to sale — giving retailers full traceability on items that need it.
Serial number tracking options include:
- Set whether an item has serial numbers, and whether tracking is required or optional
- Add serial numbers when receiving items into inventory, from the product record, or at the time of sale
- Scan barcodes to capture serial numbers
- View serial numbers for both sold and unsold items, from either the product record or the customer record
This flexibility allows staff to track serial numbers exactly where and when it makes sense — whether that's at receiving, on the product record, or right at the point of sale — and look them up later from either the product or customer side.
For more information on serial number tracking, click here.
Alternative Product ID's
MicroBiz Cloud allows you to assign alternative IDs or aliases to a product record, giving retailers an easy way to handle items that come from multiple vendors using different part numbers.
Alternative product ID options include:
- Enter multiple alternative IDs or aliases on a single product record
- Use alternative IDs for things like a vendor SKU, alternate part number, or other identifiers used across different vendors
- Scan or enter any alternative ID to add the product to the current transaction
This flexibility allows staff to ring up an item correctly no matter which vendor's number is on the box — scan or type any alternative ID, and MicroBiz pulls up the right product every time.
Product Sales History
MicroBiz Cloud gives you two views of sales history right on the product record, giving retailers the data needed to make smart purchasing decisions without pulling a separate report.
Product sales history options include:
- View the Sales tab for a list of all sales transactions for the product, including customer and sales price
- View the Sales History tab for a summary of aggregate sales — monthly over the last 12 months, or daily over the last 14 days
This flexibility allows staff to see exactly how an item has been selling at a glance, making it easy to spot trends and add the right items to purchase orders with confidence.
Reusable Attribute Lists
MicroBiz Cloud allows you to create reusable attribute lists, giving retailers a faster way to build out matrix products without re-entering the same variants over and over.
Reusable attribute list options include:
- Create attribute lists for different size runs (for example, women's vs. children's sizes)
- Create color sets for different vendor color catalogs
- Create other attribute sets such as subsizes or widths
- Pull in a saved attribute set with all its variants instead of manually entering attributes for each product
This flexibility allows staff to set up a matrix product in seconds — just pull in the right attribute list and the variants are already there, ready to go.
FAQs
Q. Does MicroBiz Cloud support serialized products?
A. Yes. Our MicroBiz POS system software supports serialized inventory. There are settings in our POS systems for retail to make serial numbers required or optional. You can add serial numbers when receiving items in a vendor shipment, in the product record and when selling an item at the front register.
Q. Can I import matrix products from my existing POS system?
A. Yes, we have a product import template that can be used to import matrix products with up to three attributes. If you can copy your data to our standard matrix product import template, you can import the data into MicroBiz Cloud.
Q. Does MicroBiz Cloud support bundled products or kits?
A. Yes, MicroBiz supports product kits and bundles. You can assemble a kit or bundle by adding individual product and services to a kit and then applying a set price for the kit (usually a discount to the component prices). When you sell the kit, the open stock of the kit components is adjusted for the sale.
Q. Can I import images for my products?
A. Yes. You can import a single image for a product from the product record. You can also upload and attach images to product records in bulk using MicroBiz Cloud's import tools. You would just upload a file that just contains the designated 'key' field used to match the records (usually SKU or style or UPC) and the image URL - and MicroBiz will automatically match and add pictures to existing products.
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