Swimming Pool and Spa Point of Sale

Yes. MicroBiz includes a full work order and order management module designed for retailers that combine product sales with service and repair work. You can check in customer equipment, enter descriptions of work to be performed, add service notes, and print job tickets. Work orders support billing for both parts and labor, allowing you to charge by the hour or by the job. You can collect deposits on service work, set due dates, assign work to specific employees, and track each job through to completion and customer pickup or delivery. The customer record in MicroBiz maintains a full service history for each piece of equipment, making it easy to reference past repairs when a customer returns.

Yes. MicroBiz includes a full credit account and accounts receivable module. You can set up house charge accounts for property management companies, commercial pool operators, and pool service contractors, allowing them to purchase on account and pay on a monthly or agreed billing cycle. MicroBiz tracks the full account balance, available credit, and complete transaction history for each account. You can generate and print or email AR statements and set credit limits and payment terms per customer. MicroBiz also supports open item accounts receivable, meaning payments can be allocated against specific open invoices rather than simply applied to the oldest balance — keeping large commercial accounts clean and making it easy to identify exactly which invoices remain outstanding at any point in time.

Yes. MicroBiz is built to handle both product sales and service-based transactions from the same system. Walk-in customers purchasing chemicals, accessories, or equipment can be rung up quickly at the register, while service jobs like equipment installation, pump repairs, or seasonal openings and closings can be managed through the work order and order management module. Both product and service transactions are captured in the same customer record, giving you a complete picture of each customer's purchase and service history in one place.

Yes. MicroBiz has a built-in special order workflow that allows you to take customer orders for items not currently in stock, collect a deposit, and track the order through to fulfillment. When the item arrives from your vendor, MicroBiz automatically links it back to the original customer order and alerts you so the customer can be contacted for pickup or delivery. This is particularly useful for pool and spa retailers who regularly source non-stocked items like specific pump models, replacement parts, or custom spa covers.

Yes. MicroBiz integrates directly with QuickBooks Online. With one click you can publish register batch financial data to mapped GL accounts in QuickBooks, including sales revenue from both product sales and service jobs, cost of goods sold, taxes, and payment type breakdowns. This is particularly useful for pool and spa retailers who need to track product revenue and service revenue — such as equipment installation, repairs, and seasonal openings and closings — separately in their books. When you receive inventory from suppliers, MicroBiz can automatically create vendor bill payables in QuickBooks. Sales tax liabilities are also pushed directly to the QuickBooks Sales Tax Center, keeping your books accurate without manual data entry.

Yes. MicroBiz supports customer-based pricing tiers that allow you to offer different price levels to different customer groups. You can set up a wholesale or contractor pricing tier and assign it to specific customer accounts, so that when a pool service contractor or property manager purchases from you, their discounted pricing is applied automatically at the register without requiring staff to manually override prices. Pricing tiers can be configured as a percentage discount, a fixed dollar amount off, cost plus a defined margin, or a specifically defined price per item.

Yes. MicroBiz supports fractional sale quantities, allowing you to sell products in any unit of measure including weight, volume, or length. This means you can sell pool chemicals by the pound, gallon, or liter and enter precise fractional amounts at the point of sale without needing to create separate SKUs for different quantities. This keeps your product catalog clean while giving you the flexibility to sell bulk chemicals accurately at the register.

Yes. Serial number tracking is one of MicroBiz's core inventory features and is particularly valuable for pool and spa retailers. You can flag any product as serialized and set serial number tracking as required or optional. Serial numbers can be captured when equipment is received into inventory, from the product record, or at the point of sale when the item is sold. MicroBiz maintains a complete serial number history showing when each unit was received, which customer purchased it, and when it was sold — making warranty lookups and service history tracking fast and accurate. When a customer brings equipment in for repair, you can reference the original purchase and serial number directly from their customer record.

Yes. MicroBiz is built for multi-location retail. You can manage inventory, pricing, customers, and reporting across all your locations from a single cloud-based system. Stock levels are visible across all locations at the register, making it easy to locate an item at another store. You can transfer inventory between locations, set location-specific pricing, and run reports by individual store or across all locations combined. Because MicroBiz is cloud-based, your seasonal satellite location requires no additional software installation — staff simply log in from any device and start selling.

Yes. MicroBiz integrates directly with WooCommerce, allowing you to publish your in-store pool and spa products to your website with one click. This is particularly valuable for pool and spa retailers who sell high-turnover items like chemicals, treatment kits, and accessories online alongside larger equipment. MicroBiz automatically syncs inventory levels between your store and your WooCommerce site, so when a chemical or accessory sells in-store the stock count on your website updates immediately — preventing overselling of items that are no longer available. Online orders are pulled into MicroBiz for fulfillment and inventory management, allowing you to manage in-store and online sales from a single system.

Yes. MicroBiz supports open item accounts receivable, which means payments made on a customer account can be allocated against specific open invoices rather than simply applied to the oldest balance. This is particularly valuable for property management companies and commercial pool operators who may have multiple simultaneous service jobs or supply orders open at the same time and want to pay off specific invoices independently. Open item AR keeps each commercial account clean and organized, and makes it easy to identify exactly which invoices remain outstanding at any point in time.

Yes. MicroBiz integrates with a barcode lookup catalog that allows you to search for and instantly import product data by scanning or entering a UPC or barcode. When adding a new pool or spa product to your catalog, MicroBiz will look up the item and automatically populate the product name, description, and other available product details — eliminating the need to manually key in product information. This is a significant time saver for pool and spa retailers who carry a large number of SKUs across chemicals, accessories, equipment, and parts.