Create POs & Receive Vendor Shipments Quickly and Efficiently
Generate POs quickly and easily, including copying an existing PO to speed the process. When receiving goods, simply convert the PO to a shipment document, check for variances, and click on the ‘accept’ button. The system will add them to inventory. Or you can receive goods without a PO.
Ways our purchasing/receiving features can improve your business
Identify variances in vendor shipments
Convert POs to vendor shipments to help identify variances during receiving process
Automate the creation of POs
Ability to set minimum inventory levels and reorder levels by item to automate stock replenishment
Be alerted of special orders when receiving
Special order items are tagged through purchasing and receiving to streamline process
Generate and print barcodes in bulk
Price tags can be batch printed while receiving goods or making price changes
Flexible Purchase Order Functionality
MicroBiz allows you to generate purchase orders quickly and easily. You can copy an existing PO to speed the process or create a PO from scratch. There are multiple ways to search for products to add to a PO, including the advanced filter search screen. You can view sales history of an item with one click. Items on an order can be filtered onscreen to show only backorders and special orders. You can track timing of shipments, payment terms and the shipping method. PO’s can be downloaded as a PDF for printing or e-mailing to the vendor.
Print, Batch or Export Barcode Labels
MicroBiz supports multiple price tag formats, including tags with bar codes. Price tags can be printed automatically as part of the receiving process, or you can manually reprint tags for price changes. In addition, you can add labels to a queue so that they can be batch printed later.
Special Order Tracking
All special ordered items are displayed on a separate screen in the purchasing module. This allows you to select one or a group of special order items and add them to a purchase order with one click. The PO and receiving screens automatically highlight any special order items, so that they can be treated differently than standard items in purchase orders and vendor shipments. When a special order item is received, the system automatically generates an alert which links the special item being received to the original customer order. This enables your employees to quickly contact the customer, print a pick-up tag and set the special order item aside during the receiving process.
Auto Stock Replenishment
MicroBiz can automate your ordering process by allowing you to define targeted reorder points and restock levels for products. The targeted stock levels can be used in two ways. First, there is an inventory report that displays all items where current inventory is less than the minimum inventory level. This report can be referenced when creating POs. If you are looking for more automation, the ‘autofill’ button on the PO Action Menu will automatically add items to the purchase order based on current inventory as compared to desired restock levels. There are also separate functions to automatically add items to a PO based on historical sales of the item over a set time period.
Matrix Products with Size/Color Variants
POs and vendor shipment documents can display matrix products consolidated in one line or broken out with one line per variant SKU (i.e. one line per each unique color/size combination). When viewing a document online, you can expand/consolidate the display of the matrix SKUs. The expanded mode allows you to see all to the product variants on the purchase/receiving document, while the contracted mode makes it easier to work on long purchase/receiving documents.
Vendor Shipment Features
You can convert a PO to a receiving document with one click or you can receive goods without a PO. The receiving screen allows you to easily compare items ordered vs items received and flag any variances. Once you have confirmed quantities received and marked the shipment as complete, the system will add the items to your inventory. You may reject delivery, back order and track partial orders – and even update the store price and product cost right from the receiving screen.
Create and Fill Backorders
When adding an out-of-stock item to a register sale or customer order, you have the ability to create a backorder for the item. When creating a purchase order, MicroBiz allows you to add all backordered items for the vendor to the PO with one touch, speeding the process of creating POs.
Take a tour of the key features in MicroBiz Cloud
Q. Can I import images while receiving items?
A. Yes, but in a separate step. You can upload and attach images to product records in bulk using MicroBiz Cloud’s import tools. You would just upload a file that just contains the designated ‘key’ field used to match the records (usually SKU or style or UPC) and the image URL – and MicroBiz will automatically match and add pictures to existing products.
Q. Can I receive goods for all my stores at one location?
A. Yes, you can receive a shipment at one store and then as a second step create store transfers to items in the shipment to other locations. The inventory will adjust when the transfer is marked complete.
Q. Do I need to use the purchase order module to adjust inventory?
A. No, in Cloud, you can change inventory levels right in the product record. Just click on the inventory field and enter the new inventory level. When you do this, an inventory adjustment record is created automaticly by the system so that you can audit these types of changes.
Q. Does MicroBiz Cloud support multi-vendor purchasing?
A. Product records in Cloud currently support only a single default vendor. However, you can set a default vendor as a ‘distributor’ so that products from any vendor can be added to a POS for the default vendor.