Credit Accounts, Customer Statements and Accounts Receivable

MicroBiz Cloud let’s you to set-up and manage customer credit accounts, allowing your customers to bill their purchases to their own credit account. 

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Ways our customer credit account features can improve your business

Offer charge to account

Allow customers to bill purchases to the credit accounts of their employers

 

Track credit account activity

View aggregated  credit account activity by authorized user and by transaction

 

Send monthly statements

Generate accounts receivable statements, post payments, and adjust balances

Offer customer-based pricing

Set up special pricing by customer group based on credit account

Credit Account Management

 

Offer and manage customer credit accounts, including defining authorized users, setting credit limits and payment terms and tracking the current account balance and available credit.  Credit account records display all charges to the accounts, payments on outstanding balances and authorized user activity.

Account Credit Limits

Set credit limits for each credit account.  

Front Register Bill to Account and Payments

 

Charge transactions to a credit account of an authorized user from the front register.  Credit account front register screens display the current balances and remaining credit to help in decision making when ringing up transactions.  Payments on account can be made from the front register using any available payment method.

Transaction Tracking by Credit Account or Authorized User

 

View each transaction made to a credit account by authorized users or view the monthly activity by each authorized user.

AR Statements

 

Quickly generate full page accounts receivable statements which can be printed or emailed to customers.  Statements show charges and payments on balance.  The system also calculated AR aging buckets based on the statement dates.

Credit Account Reports

 

The Transactions on Account report shows all transactions involving a credit account, including charges to credit accounts and payments on accounts.  The Transactions Payments Audit can be filtered to display credit account transactions and payments over any date period.

FAQs

Q. Are customer accounts only available in Cloud?

A. Customer credit accounts are available in both MicroBiz Cloud and MicroBiz for Windows.

Q. Does MicroBiz use open item or balance forward account receivable methodology?

A. MicroBiz Cloud uses the balance forward methodology.

Q. Can you set up late payments fees as a percentage of outstanding balance?
A. You can add dollar amount service charges and issue credits to a customer credit account, but MicroBiz does not automatically calculate late fees a percentage of the outstanding balance.
Q. Does MicroBiz Cloud restrict transactions above the credit limit?

A. The credit limit is visible on the tender screen when charging to an account but there is not a hard limit on exceeding the limit.  So the user will need to confirm manually that the transaction will not cause the credit limit to be exceeded.

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