Uniform and Scrub Retailer Point of Sale

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The best uniform store POS systems support the needs of specialized retailers selling to employees of hospitals. doctors offices, food services, schools, laboratories and other companies requiring employees to wear uniforms. Uniform retail management systems must be able to track inventory and manage prices.  Many uniform retailers sell items not in stock that must be ordered from the vendor – so the ability to manage special orders is critical for the store’s point of sale software.  In addition, medical scrubs and uniforms usually come in a variety of sizes and colors – so support of matrix items is important.

Uniform Store and Scrub Store POS specific features in MicroBiz Cloud include:

  • Special orders/Back orders – allows you to track special order items, from the customer order to receiving, to inventory to the POS transaction.
  • Matrix products (size/color/other) – manage products that come in different size/color variants.
  • Vendor catalog integration – Download and search the catalogs of select uniform vendors.
  • Group pricing or discounts – based on customer level or group.
  • Advanced filterable product search – search for and view items by filtering by style, category, brand, vendor, size, color.
  • Customer sales history look-up – look-up customer purchases by item or transactions from the front register.
  • Alterations/Service department management – manage alterations and services transactions including a description of work to be performed.
  • Service item history – Track and view service history of customer-owned items checked in for service work, such as alterations or embroidery of uniforms and apparel.
  • Accounts receivable – to manage large customers that pay on credit account, including customer statements.
  • Customer deposits – accept and track customer deposits.
  • Layaways – collect deposits while holding the item out of inventory.
  • Markdown management – easily manage group markdowns, quantity pricing, multi-buy items and promotional pricing.
  • Product ID tracking – provides a detailed record of  merchandise, when it was received, what it cost, which customer purchased it, and when it was sold.
  • Pick-up, shipping, delivery dashboard – manage orders to be shipped, picked-up or delivered.
  • Sales commissions – can be calculated on the sales amount or the gross profit or track commissions by employee to measure productivity.
  • Phone orders – accept orders and collect payments from customers calling to order by phone.

Electronic Vendor Catalogs

MicroBiz connects with the electronic product catalogs of major uniform vendors, allowing scrubs retailers to quickly and easily add new item records to the MicroBiz POS system with one click, including the available size/color variant, image, cost and description of the product.  MicroBiz allows users to set up pricing and rounding rules to generate retail prices based on the cost, MAP and MSRP data in the vendor catalog.  In addition, the vendor data feeds provide real-time visibility into the vendor’s stock levels in its supply chain.  These vendor stock levels are displayed in MicroBiz to assist users in checking product availability of products when creating orders. Below are some of the vendor catalogs available in MicroBiz:

Med Couture 1
Healing Hands
Greys Anatomy
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heartsoul 1
skechers 1

Killer POS Feature for Uniform and Scrub Stores: Special Orders

MicroBiz supports the management of Special Orders, such as the sale of scrubs and uniforms not currently in stock.  You can mark an item as a special order item at the time its sold, which places it on a list of special order items in the purchasing module.  When the uniform or scrub is received from the vendor, MicroBiz alerts the user that the item is attached to a customer order, so that the customer can be contacted and the item can be set aside for pick-up or shipment.  This is a great feature for businesses doing a large number of special orders – such as scrub stores.

Special Order MicroBiz Best Cloud POS 580 2

In addition to the Uniform POS specific capabilities listed above, MicroBiz Cloud includes the following standard features and functionality needed to manage uniform stores:


  • Register Quick Pick Keys
  • Bar code label scanning
  • Transaction holds/recalls
  • Store Credits
  • Gift Cards
  • Customizable Receipts
  • Custom Tenders
  • Returns and Voids
  • Split Tenders
  • Assign Salesperson to Transaction
  • Item and Transaction Discount
  • Stock-level Look-up (multi-store)
  • Print or Email Receipts
  • Customer Sales History Look-up
  • Register Close/End of Day Reports
  • Advanced Filterable Product Search
  • Editable Item Descriptions on Receipt


  • WooCommerce Integration
  • QuickBooks Online Integration


  • Phone Orders/Layaways
  • Special Orders (out of stock items)
  • Check-in of Customer Items for Alterations and Customizations
  • Deposit Collection and Refunds
  • Tax Calculation based on Ship Address of Customer
  • Pick-up, Shipping, Delivery Dashboard
  • Alterations/Service Dept Management
  • Quotes/Estimates/Invoices
  • Back Order Creation and Filling


  • Customer Tax Classes/Tax Exempt
  • Credit Accounts/Charge to Account
  • Multiple Shipping/Billing Addresses
  • Accounts Receivable Statements
  • Import Customers via CSV File Import

Store Management

  • Store Transfers
  • Flexible and Filterable Reports
  • Enforceable Business Rules on Discounts & Returns
  • Employee Roles and Permissions
  • Support of Contactless Payments
  • PCI/PA-DS Compliant
  • Minimum Deposit Requirements

Catalog Management

  • Customer-based Pricing/Product Pricing Levels (special customer prices)
  • Product images (can be uploaded)
  • Categories and Sub-Categories
  • Product Tax Classes (multiple)
  • Quantity-based Tiered Pricing (1 for x, 3 for y)
  • Time-based Promotional Pricing
  • Matrix Products with Size/Color/Other Variants
  • Alternate Product IDs
  • Print Barcode Price Labels

Multi-store Inventory Management

  • CSV File Import of Products & Inventory
  • Purchase Orders/Vendor Shipments
  • Minimum Inventory Reorder Points
  • Special Order Tracking (critical for scrub stores)
  • Inventory Adjustment Audit Records 

    Expand Functionality of MicroBiz via Integrations with Popular 3rd Party Apps

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    Publish register batch financials to QuickBooks Online with one-touch

    • Map POS financial activities to QuickBooks GL accounts
    • Publish register batch financials to QuickBooks with one touch
    • Sync revenue, COGS, inventory values, customer liabilities and payments with QuickBooks
    • Create QuickBooks invoice payable from received vendor shipments
    • Push POS sales taxes to QuickBooks Sales Tax Center for payment management



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    Integrate your POS system with your Woo! ecommerce site

    • Link product records and sync changes in product fields from MicroBiz to Woo!
    • Automatically adjust stock levels in Woo! for store sales to avoid sales of items not in stock
    • Pull online orders into MicroBiz for order and inventory management
    • Capture customer records created online in MicroBiz
    chosen payments

    Need Integrated Payments?

    Save time and be more secure with semi-integrated payment processing. For medical scrubs retailers, we offer the semi-integrated payment options with Chosen Payments, a Los Angeles-based payments and business consultant for merchants nationwide that accept electronic payments.  Chosen has expertise is many specific industry verticals, including the uniform and scrubs retail market.  To learn more, click here.

    Chosen Payments is our Preferred Processing Partner for the medical uniform and scrubs retail market.  

    Create Private Online Personalized Stores for Your Top Customers


    Create customized private ecommerce stores for your top customers.  Display only items curated for a specific customer, such as a hospital, clinic or medical office.  You can completely hide your WooCommerce private stores from the public, with only your wholesale customers being able to access their private store with a username and password.  

    The items in the private store can be displayed in a wholesale grid, enabling the user to more easily select size and color variants.  You can manage user registration and assign discounts and special prices for items in each private store.

    Sales in your private online stores are integrated with MicroBiz, so that online sales in your microsites are captured in MicroBiz, and inventory syncs between your ecommerce site and your POS system.


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    Want to learn more?

    Or call our sales department at 702 749-5353 option 2