Trophy and Awards Store Point of Sale

Best Trophy Store POS System Top Image 1080px

The best trophy and awards store POS systems support the sale of awards and gift items to a variety of businesses, schools, clubs and teams of all sorts. Trophy and awards stores must be able to track inventory of items such as signed, medals, plaques, trophies, ribbons, etc. Top trophy store POS software systems must manage the customization of these items, such as engraving, screen printing, embroidery - so the support of work orders in a store management system is essential. Another critical feature in awards management software is selling kits or bundles items - whereas items can be sold individually or in kits and bundles made up of component or other items. This is a great feature for companies that sell traditional trophies. Work orders are also popular in trophy store POS systems. Many awards and trophy retailers sell items not in stock that must be ordered from the vendor - so the ability for a store management system to manage special orders is also critical.

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Trophy and Awards Store POS specific features in MicroBiz Cloud include:

Special orders/Back orders - allows you to track special order of trophy items or components, from the customer order to receiving, to inventory to the POS transaction.
Service department management – allows you to efficiently manage a work order and service department working on trophy orders – you can manage engraving and customization of items.
Service item history – Track and view service history of customer-owned items checked in for service work, such as trophies and monuments.
Multiple shipping addresses - ship to any of the multiple shipping addresses maintained for each customer, or ship the same selection to multiple recipients.
Layaways - collect deposits while holding the trophy or awards item out of inventory.
Markdown management - easily manage quantity pricing, multi-buy items, promotional pricing and bulk discounting.
Product ID tracking - provides a detailed record of merchandise, when it was received, what it cost, which customer purchased it, and when it was sold.

Accounts receivable - to manage large customers that pay on credit account, including customer statements. This is great when you bill a club or school for purchases by their sports teams.
Customer deposits - accept and track customer deposits on trophy orders.
Create/update products via CSV file import – add or update trophy and award products and services records via import of a CSV file.
Phone orders – accept orders and collect payments from customers calling to order trophies and awards by phone.
Customer sales history look-up – look-up customer purchases by item or transactions from the front register.
Advanced filterable product search – search for and view items by filtering by category, brand, vendor, size, finish.
Group pricing or discounts - based on customer level or group (perfect for special pricing for teams, schools and companies).
Quotes/Estimates/Invoices – email or print estimates, quotes and invoices, including associated notes.
Transaction and item notes – add notes that appear below line items or at the bottom of the receipt.

Access Electronic Product Records, Real-time Prices and Availability from Leading Awards and Promotional Products Vendors

MicroBiz has a Module that provides current pricing and availability from a set of top trophy and awards vendors. This application eliminates the need to create product records maually or log into a vendor portal sites to see if a product is in stock and obtain your pricing based on your account status.

MicroBiz allows you to search for products by UPC, name, or manufacturer part number. MicroBiz will search across all your vendor catalogs and return values for any vendor that carries the item. Information displayed includes:

Name
Description
IDs (UPC, part number, vendor SKU)
Available product information
Image (if available)

Pricing and availability displayed is based on the API credentials that you enter into PriceCompare.

MicroBiz connects with the following firearm vendor catalogs based on your online or API credentials.

Awards & Trophy Supplier Catalog Integration — Feature Comparison
Vendor	Online Catalog	Pricing in Catalog	Stock Visibility	Online Ordering
JDS Industries	Yes	Yes	Yes	No
Marco Awards Group	Yes	Yes	No	No
PDU CAT	Yes	Yes	Yes	No
S&S Activewear	Yes	Yes	Yes	No

* Stock visibility for Marco Awards Group requires a registered wholesale account login. Feature availability reflects each vendor's publicly available capabilities and may change — contact your MicroBiz account manager for the latest integration details.

Manage special orders of items not currently in stock

MicroBiz supports the management of Special Orders, or the sale of items not currently in stock (such as special trophies or awards). You can mark an item as a special order item at the time its sold, which places it on a list of special order items in the purchasing module. When the item is received from the vendor, MicroBiz alerts the user that the item is attached to a customer order, so that the customer can be contacted and the item can be set aside for pick-up or shipment.

Special Order MicroBiz Best Cloud POS 1080

In addition to the Trophy and Awards POS specific capabilities listed above, MicroBiz Cloud includes the following standard features and functionality needed to manage momento stores:

Register

Register Quick Pick Keys
Bar code label scanning
Transaction holds/recalls
Store Credits
Gift Cards
Customizable Receipts
Custom Tenders
Returns and Voids
Split Tenders
Assign Salesperson to Transaction
Item and Transaction Discount
Stock-level Look-up (multi-store)
Print or Email Receipts
Customer Sales History Look-up
Register Close/End of Day Reports
Advanced Filterable Product Search
Editable Item Descriptions on Receipt

Store Management

Store Transfers
Flexible and Filterable Reports
Enforceable Business Rules on Discounts & Returns
Employee Roles and Permissions
Support of Contactless Payments
PCI/PA-DS Compliant
Minimum Deposit Requirements

Catalog Management

Customer-based Pricing/Product Pricing Levels
Product images
Categories and Sub-Categories
Product Tax Classes (multiple)
Quantity-based Tiered Pricing
Time-based promo pricing
Matrix Products with Size/Color/Other Variants
Alternate Product IDs
Print Barcode Price Labels

Multi-store Inventory Management

CSV File Import of Products & Inventory
Purchase Orders/Vendor Shipments
Minimum Inventory Reorder Points
Special Order Tracking
Inventory Adjustment Audit Records

Orders

Phone Orders/Layaways
Special Orders (out of stock items)
Check-in of Customer Items for Alteration and Customization
Deposit Collection and Refunds
Tax Calculation based on Ship Address
Pick-up, Shipping, Delivery Dashboard
Alterations/Service Dept Management
Quotes/Estimates/Invoices
Back Order Creation and Filling

Customers

Customer Tax Classes/Tax Exempt
Credit Accounts/Charge to Account
Multiple Shipping/Billing Addresses
Accounts Receivable Statements
Import Customers via CSV File Import

Integrations

WooCommerce Integration
QuickBooks Online Integration

Expand Functionality of MicroBiz via Integrations with Popular 3rd Party Apps

Publish register batch financials to QuickBooks Online with one-touch

Map POS financial activities to QuickBooks GL accounts
Publish register batch financials to QuickBooks with one touch
Sync revenue, COGS, inventory values, customer liabilities and payments with QuickBooks
Create QuickBooks invoice payable from received vendor shipments
Push POS sales taxes to QuickBooks Sales Tax Center for payment management

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Integrate your POS system with your Woo! ecommerce site

Link product records and sync changes in product fields from MicroBiz to Woo!
Automatically adjust stock levels in Woo! for store sales to avoid sales of items not in stock
Pull online orders into MicroBiz for order and inventory management
Capture customer records created online in MicroBiz

Frequently Asked Questions

Can this POS handle custom and personalized orders where each item has unique engraving or personalization details? +

Does this POS support work orders so I can track items through production, engraving, and customer pickup? +

Can I collect a deposit on a custom order and then collect the balance when the customer picks it up? +

Does this POS handle variable pricing — for example, charging different rates based on the size of an award or number of characters engraved? +

Can I manage both walk-in retail customers and bulk corporate or school orders from the same system? +

Does this POS integrate with QuickBooks Online for accounting? +

Can I print order forms, invoices, or job tickets that show the personalization details for each item going to production? +

Can I set up house charge accounts for schools, leagues, and corporate clients who order regularly and pay on terms? +

Does this POS support kits or bundled products — for example, a trophy assembled from a base, column, and figure? +

Can I manage inventory for both finished goods like trophies and component parts like bases, plates, and ribbons? +

Does this POS integrate with online catalogs from major trophy and awards vendors? +

Can I apply customer payments to specific invoices rather than just the overall account balance? +

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Useful Links and Resources:

Awards and Recognition Association (ARA) — The leading trade association for the trophy, awards, and recognition products industry, with over 4,000 members worldwide. ARA represents retailers, manufacturers, and suppliers of trophies, plaques, medals, engraved awards, and recognition products. ARA provides education, technical training, a monthly newsletter, member networking forums, and hosts the annual International Awards Market trade show in Las Vegas.

Promotional Products Association International (PPAI) — The world's largest not-for-profit trade association for the promotional products industry, founded in 1903 and representing over 14,000 member companies. PPAI provides advocacy, education, product safety standards, market research, and business resources for distributors and suppliers of branded merchandise, promotional items, and corporate apparel. PPAI hosts the annual PPAI Expo in Las Vegas — the industry's largest trade show.

Advertising Specialty Institute (ASI) — The largest trade membership, technology, and media organization serving the promotional products industry. ASI operates the ESP+ platform — the industry's primary sourcing and supply chain hub — and publishes Counselor magazine, the leading trade publication for promotional products distributors. ASI also hosts the ASI Show trade events held in multiple cities throughout the year.

Graphics Pro — The leading trade publication covering the decorated apparel, awards and engraving, and signage and digital printing markets. Graphics Pro provides product information, technical education, and business resources for retailers who decorate apparel, produce engraved awards, and offer personalization services including laser engraving, embroidery, dye-sublimation, and screen printing.

PPAI Expo — The largest and longest-running trade show in the promotional products industry, held each January in Las Vegas. The PPAI Expo brings together over 10,000 promotional products distributors with leading suppliers of branded merchandise, corporate apparel, awards, and promotional items — making it the premier sourcing event for businesses in the trophies, awards, and promotional products space.

ASI Show — A series of regional trade shows hosted by the Advertising Specialty Institute throughout the year in cities including Orlando, Chicago, and Fort Worth. ASI Shows connect promotional products distributors and decorated apparel retailers with suppliers, manufacturers, and technology vendors serving the branded merchandise and corporate apparel market.

International Awards & Personalization Expo — The largest trade show dedicated exclusively to the awards, engraving, and personalization industry. The Expo showcases trophies, plaques, medals, laser engraving systems, dye-sublimation equipment, heat presses, and apparel decorating solutions — and features hands-on training and education for awards and personalization professionals.

Impressions Expo — The leading trade show for the decorated apparel and garment printing industry, covering screen printing, embroidery, heat transfer, direct-to-garment printing, and promotional products. Impressions Expo is a key event for retailers who sell custom branded clothing, team apparel, and corporate uniforms alongside trophies and awards.