Real-Time Inventory Management to Support Smart Decisions
MicroBiz provides a real-time centralized view of inventory levels at all your stores. Inventory levels are updated instantly for all sales and can be viewed from any register to see if an item is available at another location.
Ways our inventory management features can improve your business
Manage size/color variants
Manage the size/color/other variants of matrix products by using matrix grid and attribute lists
Attach serial numbers when receiving items
Ability to track serial numbers on serialized items by scanning or entering serial numbers when receieving items.
Track inventory across multiple locations
Manage inventory across multiple stores and transfers inventory from one location to another
Update stock levels via file imports
Update stock levels in bulk by importing inventory data via CSV file imports
Real-Time Multi-Store Inventory
MicroBiz Cloud gives you real-time visibility into stock across all your store locations, giving retailers a single, up-to-date view of inventory without waiting on manual counts or store-by-store check-ins.
Multi-store inventory options include:
- View open stock across all store locations in real time
- View committed stock
- View items on order, if purchase orders are created in MicroBiz
- Manage inventory from any internet-connected device, anywhere in the world, since MicroBiz is cloud-based
This flexibility allows staff to see exactly what's available, committed, or on the way across every location — and manage it all from anywhere, whether you're on the sales floor or halfway around the world.
Matrix Product Inventory
MicroBiz Cloud manages matrix items — parent SKUs or styles that come in a variety of size, color, or other variants — giving retailers an efficient way to set up and manage configurable products without entering each variant by hand.
Matrix product inventory options include:
- Set up reusable size and color attribute lists
- Quickly load saved attribute lists when creating a new matrix product, eliminating the need to re-enter the same size/color runs
- View price, cost, stock, and reorder points for all matrix SKUs on a single screen using MicroBiz's three-dimensional matrix "cube"
This flexibility allows staff to set up matrix products fast using reusable attribute lists, then manage every SKU's pricing, cost, and stock levels from one consolidated view instead of clicking through each variant individually.
Front Register Multi-Store Stock Look-up
MicroBiz Cloud allows you to check stock levels right from the front register with one click, giving retailers a fast way to confirm availability without leaving the sale screen.
Front register stock look-up options include:
- View stock levels at all your store locations from the front register
- See open stock, committed stock, and stock on order for each location
This flexibility allows staff to quickly check whether an item is available at another store and sell it to the customer on the spot — even if it's not in stock at the location they're standing in.
Inventory Adjustment Audit
MicroBiz Cloud tracks every change made to an item's stock level, giving retailers a full audit trail of inventory adjustments without any extra recordkeeping on your part.
Inventory adjustment audit options include:
- Track why, when, and who made a change to an item's stock level
- Automatically create an inventory adjustment document whenever you update a stock level directly from the product record
- Manually create an inventory adjustment document when needed
This flexibility allows staff to always know what changed, when, and by whom — whether the adjustment document was created automatically from a product record edit or entered manually.
Manage Serialized Inventory Items
MicroBiz Cloud allows you to manage serial numbers for items in stock from receiving through sale and return, giving retailers complete traceability on serialized inventory throughout its lifecycle.
Serialized inventory management options include:
- Set whether an item has serial numbers, and whether tracking is required or optional
- Add serial numbers when receiving items into inventory, from the product record, or at the time of sale
- Scan barcodes to capture serial numbers
- View serial numbers for both sold and unsold items in the product record
- Return serial numbers to stock
- Use the Serial Number History report to track the full sales and return history of a serialized item
This flexibility allows staff to manage a serialized item from the moment it's received to the moment it's sold or returned — with full visibility and history at every step.
For more information on serial number tracking, click here.
Import Products and Inventory Levels via CSV Import
MicroBiz Cloud allows you to update stock levels in bulk through a CSV import, giving retailers a fast way to handle large-scale inventory updates like a physical inventory count without entering changes item by item.
CSV inventory import options include:
- Update stock levels for large numbers of items at once via CSV import
- Include the item ID and new stock level for each item in the file
This flexibility allows staff to knock out a full physical inventory count in minutes — update the CSV with item IDs and new stock levels, import it, and let MicroBiz handle the rest.
Bar Code Labels
MicroBiz Cloud supports multiple price tag formats, including barcode tags, giving retailers flexible labeling options without needing a separate label design tool.
Bar code label options include:
- Print price tags automatically as part of the receiving process
- Manually reprint tags when prices change
- Choose from a catalog of popular label formats supported natively
- Design your own custom label using the label design tools available in supported printers
This flexibility allows staff to get accurate, barcode-ready price tags out the door — automatically at receiving, on demand for price changes, and in whatever format fits your labeling setup.
Inventory Reports
MicroBiz Cloud includes a variety of built-in inventory reports, giving retailers the data needed to manage stock without building custom reports from scratch.
Inventory report options include:
- Inventory by Item
- Inventory by Vendor
- Inventory by Category
- Inventory by Reorder Point
- Inventory by Brand
This flexibility allows staff to view inventory from whatever angle makes sense — by item, vendor, category, reorder point, or brand — and filter, sort, or export any report for further analysis.
Conversion of Inventory Units
MicroBiz Cloud allows you to convert inventory units from one unit of measure to another in a single adjustment, giving retailers an easy way to handle bulk purchases without manual recalculations.
Inventory unit conversion options include:
- Convert inventory units from one unit of measure to another
- Complete the conversion in a single inventory adjustment
This flexibility allows staff to convert items purchased in bulk or by the truckload into smaller, standard selling units in one step — no manual math required.
FAQs
Q. How are matrix products managed in MicroBiz Cloud?
A. Cloud Cloud incorporates a three-dimensional matrix ‘cube’ in the product record, allowing you to manage the price, cost, stock, reorder points of the variant products by ‘slicing’ different views of this cube on a single screen. In comparison, management of matrix products in older versions of MicroBiz Cloud limited matrix products to list views.
Q. What size barcoded price labels can I print?
A. MicroBiz Cloud includes a small library of popular standard price label templates. If you would like to use a custom label size or label design, you can create these yourself in the design software included for free by the Zebra label printer that we support. For custom labels, MicroBiz sends the unformatted label data to the printer, and then the printer takes this data and generates a label using the template that you created in the printer's memory.
Q. Is a separate warehouse location billed as an additional store?
A. Each location that maintains a separate inventory is billed separately. So, if your store and warehouse share the same inventory, then it’s a single store. But if you create store transfers when you move items between your store and warehouse, then these are two separate inventory locations for billing purposes.
Q. Do you charge for back office users working only on inventory management tasks?
A. No, we only charge for concurrent users accessing the register and customer order screens. You can have unlimited employees and computers accessing the inventory management screens with no additional charge.
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