GUN STORE POS SOFTWARE
Improve your operations with the cost-effective POS/inventory management system tailored for gun stores by MicroBiz.
Gun stores specialize in the sale of firearms, ammunition and related accessories. The best gun store POS systems tightly track inventory, manage the sale of firearm items and capture and maintain the identity of customers for entry into FFL A&D compliance software. Firearm and ammunition stores can range in size from very small niche shops focusing only on firearms, to shooting ranges, to larger outlets that often sell related merchandise such as hunting gear or hardware. FFLs often sell firearms at gun shows, so a mobile gun show POS system can be handy. Larger shooting sports gun stores also offer repairs and modification services and need point of sale software that includes work order management for gunsmithing. Since the sale of firearms and ammunition is highly regulated, gun store point of sale software needs captures relevant information for entry into FFL A&D 'bound book' software.
Affordable POS plans starting at $60/mo with no upfront fees
Streamline Regulatory Tasks with Integration to FastBound A&D Software
How does the Integration with FastBound work?
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Acquisitions
When you add firearms to inventory in MicroBiz, you can create an acquisition in FastBound with one click. MicroBiz will send FastBound all required ATF information to FastBound, including the model, name, serial number and all other required ATF data.
Disposition/4473 Forms
When selling a firearm to a customer MicroBiz, you can start a 4473 registration process in FastBound with one click. MicroBiz will match the serial number of the item being sold and customer to a record in FastBound - and start a disposition in FastBound.
Dealer Transfers
MicroBiz streamlines the process to manage dealer transfers. MicroBiz allows you to use the service item in a work order to automatically create an acquisition in FastBound with the item received from the transferring FFL. When the buyer comes to pick up the firearm, you can use the work order to 'sell' a transfer fee and start a 4473 in FastBound to dispose of the transferred firearm to the buyer.
Gunsmithing
When a customer drops off a firearm for gunsmithing, you can create an acquisition in FastBound directly from the work order record for the firearm brought in for gunsmithing.
When the customer comes to pick up the firearm, you can also start a disposition directly from the MicroBiz work order. Just press the 'Dispose Item' button and MicroBiz will create a pending disposition in FastBound and provide a link directly to the disposition record in FastBound.
Trade Ins
When accepting a firearm in trade, MicroBiz allows you to either issue a credit for the trade value of the firearm, or create a product record for the trade in item at the front register and push the firearm to FastBound as an acquisition. The trade in item includes trade value, resale price, model and serial number.
The trade value can be issued as cash, gift card or store credit.
Electronic Connections with Major Firearms Distributors
MicroBiz connects with the following distributors based on your online or API credentials. We are adding new vendors continually. If you don't see one of your key vendors below, please contact us.
Compare Prices and Availability Across All Your Vendors in Seconds
PriceCompare is a real-time pricing and availability comparison engine that allows you to search across all your connected firearm distributors for real-time pricing and availability. This application eliminates the need to log into vendor portal sites one-by-one to see if a product is in stock and obtain your pricing based on your account status.
PriceCompare allows you to search for products by UPC, name, or manufacturer part number. PriceCompare will search across all your vendor catalogs and return values for any vendor that carries the item. Information displayed includes:
- Name
- Description
- IDs (UPC, part number, vendor SKU_
- Gun-specific information
- Image
Pricing and availability displayed is based on the API credentials that you enter into PriceCompare.
Build Vendor Orders with Searched Products
Once you have identified which vendor you'd like to purchase the product from, you can build a purchase order for that vendor. You can enter in settings for minimum order quantities or dollar amounts. As part of this, any new items ordered from the vendor are automatically created as product records in your MicroBiz system, including the image description and product IDs.
Submit Orders Electronically
If supported by the vendor, you can submit your order electronically from PriceCompare with one click. This will send order and item details to the vendor, including any item or order notes.
Create Product Records and POs in MicroBiz with One Click
With the connection with MicroBiz POS, you can create product records from the vendor catalog feeds, including part numbers, UPC, item description, image, and detailed item specifications, with one click. You can also push a vendor order to MicroBiz as a purchase order, allowing you to have a receiving document waiting for you to receive when your items arrive from the vendor.
Track Serial Numbers on Items Received and Sold
MicroBiz supports the tracking of serialized inventory or tracking of serial numbers on firearms. You can set whether an item has serial numbers and whether the tracking of serial numbers is required or optional. Serial numbers can be added when the item is received into inventory, from the product record or when an item is sold. The system supports the scanning of bar codes of serial numbers. Serial numbers can be viewed for both sold and unsold items.
For more information on serial number tracking, click here.
Manage Gunsmithing with Work Orders
MicroBiz can manage your gunsmithing activities. Check in multiple customer items (such as a rifle) and print claim tags. Enter description of work to be done and service notes. Print quotes and invoices which show due dates, charges for items and services and amount due. Collect deposits from customers on work orders and set minimum deposit rules. You can assign an employee to the service request, and use the Order Management portal to manage the delivery, shipment and pick-up of the order. The customer record in MicroBiz shows all items that the customer has brought in for gunsmithing, and as well as the service history for each item.
Other Gun Store POS features in MicroBiz Cloud include:
Order Management and Layaways
Special Orders/Backorders
Accounts Receivable
- Special orders/back orders - allows you to track special order items from the customer order to receiving, to inventory to the POS transaction.
- Customer deposits - accept and track customer deposits.
- Layaways - collect deposits while holding the item out of inventory.
- Multi-dimensional inventory grid - to easily manage multi-attribute items such hunting apparel and footwear with color, size, style and/or width or other attributes.
- Product images - so clerks can see a picture of the product being rung-up at the register.
- Editable product description on receipts – ability to edit from the front register the short product description which appears on a receipt. Helpful when selling unique or customizable items - or items with serial numbers.
- Restrictions on discounts and returns – management settings allow restrictions to be placed on discounts and returns of products.
- Phone order support – ability to manage phone orders for pick-up, shipment or delivery through the Orders in Progress module.
- Minimum deposit requirements – Enforce management rules such as minimum deposits on orders at the store level.
- Service item history - Track work and service history of customer-owned items brought in for service.
- Ecommerce Integration - WooCommerce POS plugin allows you to publish products and images to Woo, sync inventory levels and capture online sales in MicroBiz.
- Add multiple customer-owned item to work orders - manage multiple firearms within a single work order record - so you can add and track multiple firearms owned by an individual or family a single service record.
- Markdown management - easily manage group markdowns, quantity pricing, multi-buy items, promotional pricing and bulk discounting.
- Service department management - allows you to efficiently manage a service department - you can bill by hour or by job, as well as bill for services.
- Group pricing or discounts - based on customer level or group.
- Flexible product record fields - to track firearm and ammunition specific item information by vendor, brand, style and category.
- Trade ins - trade in feature allows you to accept a trade in of an inventory item, create a new trade in record from the order screen or add a 'prompt for price' trade in item where you can enter the name and trade in value on-the-fly.
- Customer sales history look-up – look-up customer purchases by item or transactions from the front register (great for looking up reorders of ammunition).
Integrations with Leading Applications Used by Gun Stores
The integration with FastBound A&D compliance software eliminates the need to manual enter regulated firearm data in two systems. When you receive a firearm into inventory in MicroBiz, you can create an acquisition record in FastBound with one click. MicroBiz POS will send FastBound all required ATF data automatically and accurately. When selling a firearm, MicroBiz can start a 4473 registration process in FastBound with one click.
Publish register batch financial information from MicroBiz POS to QuickBooks Online with a press of a button. No more downloading and uploading of files, faxing or emailing spreadsheets or manually reconciling financial data between your retail system and accounting software. All your register batch data is seamlessly published to QuickBooks Online quickly and accurately.
The WooCommerce POS interface syncs MicroBiz inventory with the WooCommerce ecommerce platform - helping you to manage inventory across your stores and ecommerce site. You can also publish products to be sold online with one cliick. This inventory syncs minimizes the potential of selling an item online that is no longer in stock. WordPress is free open source software, and is a perfect compliment to MicroBiz POS's affordable gun store POS system.
Other POS Features for Gun Stores
In addition to the Ammunition and Firearms POS specific capabilities listed above, MicroBiz Cloud includes the following standard features and functionality needed to manage a gun store:
Register
- Store Credits
- Gift Cards
- Customizable Receipts
- Custom Tenders
- Print or Email Receipts
- Customer Sales History Look-up
- Register Close/End of Day Reports
- Integrated Credit Card Processing
- Advanced Filterable Product Search
- Editable Item Descriptions on Receipt
- Register Quick Pick Keys
- Bar code label scanning
- Transaction holds/recalls
- Returns and Voids
- Split Tenders
- Assign Salesperson to Transaction
- Item and Transaction Discount
- Stock-level Look-up (multi-store)
Integrations
- WooCommerce Integration
- QuickBooks Online Integration
Catalog Management
- Product Tax Classes (multiple)
- Quantity-based Tiered Pricing
- Time-based Promo pricing
- Alternate Product IDs
- Fractional Sale Quantities (weight/time)
- Print Barcode Price Labels
- Customer-based Pricing/Pricing Tiers
- Matrix Products with Size/Color/Other Variants
- Product images
- Categories and Sub-Categories
Multi-store Inventory Management
- CSV File Import of Products & Inventory
- Inventory Adjustment Audit Records
- Purchase Orders/Vendor Shipments
- Minimum Inventory Reorder Points
- Special Order Tracking (ties vendor shipment to customer order)
Orders
- Quotes/Estimates/Invoices
- Check-in of Customer Items for Repair
- Deposit Collection and Refunds
- Tax Calculation based on Ship Address
- Backorder Creation and Filling
- Phone Orders/Layaways
- Special Orders (out of stock items)
- Pick-up, Shipping, Delivery Dashboard
- Repairs/Service Dept Management
Customers
- Multiple Shipping/Billing Addresses
- Customer Tax Classes/Tax Exempt
- Credit Accounts/Charge to Account
- Accounts Receivable Statements
- Import Customers via CSV File Import
Store Management
- Store Transfers (multi-store)
- Support of Contactless Payments
- PCI/PA-DS Compliant Payment Processing
- Flexible and Filterable Reports
- Enforceable Business Rules on Discounts, Returns
- Employee Roles and Permissions
- Minimum Deposit Requirements
Firearm Friendly Payment Processing
For firearms and gun retailers, we have partnerships with Gearfire Payments and Payroc, which both offer credit card processing with no firearms restrictions. Gearfire is our preferred partner for firearms and shooting sports businesses, and is committed to supporting the sale of firearm, offering a reliable and affordable credit card payment processing solutions.
Gearfire Payments manages the payments for over 2000 firearms businesses. GearFire Payments provides gun stores EMV enabled credit card terminals, integrated firearm POS credit card processing, and mobile processing solutions for tablets and smartphones. Gearfire also offers credit card processing for firearm eCommerce sites and online Firearm auctions.
Founded in 2003, Payroc processes over $93 billion annually for more than 158,000 merchants and over 30,000 clients. Payroc offers a variety of payment processing options, including omnichannel, in-person, online, and on-the-go. Payroc's terminals can accept all card types, including contactless, EMV, magstripe, and digital wallets.
Looking for more information on firearm friendly payment processing options?
Want to learn more?
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