Powersports and ATV Store Point of Sale
Powersports stores sell ATVs, motorcycles, snowmobiles and related apparel and gear. The best powersports POS systems not only ring up sales and manage the inventory of high priced items, but also support a service department offering services such as tune-ups and repairs. Many also operate a rental business. Given the high seasonality of inventory, top motorcycle, ATV and snowmobile POS software systems also include tight inventory control, serial number tracking, ability to track customer purchase history as well as efficiently implement mark-downs and promotions.
Powersports Store POS specific features in MicroBiz Cloud include:
- Accounts receivable - to manage large customers that pay on account, including customer statements.
- Phone orders – accept orders and collect payments from customers calling to order by phone.
- Quotes and invoices - with the invoice in progress functionality, you can quote a customer, print the quote, then when the customer comes in to purchase, simply recall the on hold invoice and process the sale.
- Layaways - collect deposits while holding the item out of inventory.
- Pick-up, shipping, delivery dashboard – manage orders to be shipped, picked-up or delivered.
- Multi-dimensional inventory grid - to easily manage multi-attribute items such motorcycle and snowmobile apparel and footwear with color, size, style and/or width or other attributes.
- Deposit collection and refunds - collect deposits on orders and refund deposits back to original payment card.
- Service department management - allows you to efficiently manage a service department - you can bill by hour or by job, as well as bill for services like snowmobile or motorcycle repairs or tune-ups.
- Special orders/back orders - allows you to track special order items, from the customer order to receiving, to inventory to the POS transaction.
- Trade ins – trade in feature allows you to accept a trade in of an inventory item, create a new trade in record from the order screen or add a ‘prompt for price’ trade in item where you can enter the name and trade in value on-the-fly.
- Markdown management - easily manage group markdowns, quantity pricing, multi-buy items and date-based promotional pricing.
- Sales commissions - can be calculated for each item based on the sales amount or the gross profit or track commissions by employee to measure productivity.
- Service item history – Track and view service history of customer-owned items checked in for service work, such as an ATV.
- Customer-based pricing – create special prices or pricing tiers for different customer types.
Inventory Management
A power sports store carries a wide spread of inventory. At one end are high-dollar serialized units like ATVs, motorcycles, and snowmobiles; at the other are tires, oil, and small accessories that move by the dozen. MicroBiz Cloud tracks all of it in one system.
Inventory management capabilities in MicroBiz include:
- Track serialized inventory with serial numbers captured at receiving or point of sale, with a full audit trail across sales, returns, store transfers, and inventory adjustments
- Connect to an electronic product database of over 1.7 billion product records to quickly add new items by scanning a UPC or searching by SKU or product name
- Bulk import products, customers, and inventory levels from your existing POS system via CSV or Excel file
- Import bulk vendor price updates via CSV when a distributor releases a new price list
- Print barcode price labels in multiple formats directly from MicroBiz, automatically during receiving or manually for price changes
- Set quantity-based price break points that adjust the price at the register when a purchase threshold is reached
- Set up customer-based pricing tiers, such as retail, wholesale, or fleet accounts, with prices applied automatically when a customer record is attached
- Set reorder points on key items to alert staff when stock is running low
- Transfer inventory between store locations and view stock levels across all locations from the register
Stock counts on the big units stay audit-ready, and the parts counter keeps pricing and reorder points accurate.
Sell and Manage Special Orders of Parts, Accessories, and Gear
When a customer needs an OEM part, an aftermarket accessory, or a specific helmet size that isn’t on the shelf, the sale shouldn’t depend on someone remembering to call the customer back. MicroBiz Cloud gives special orders a structured workflow.
Special order capabilities in MicroBiz include:
- Mark any part, accessory, or piece of gear as a special order at the time of sale
- Add the special order item directly to a draft purchase order or create a new PO on the spot
- Receive an automatic alert when the item arrives from your distributor
- Special order items are automatically linked back to the original customer order upon receiving
When the part comes in, MicroBiz flags it and ties it to the customer’s order, so you can call them right away and set it aside. Nobody has to cross-reference purchase orders against customer requests.
Operate a Service Department with Work Orders
Services and repairs are a major source of profit for power sports retailers, and tracking each job on paper makes it easy to lose parts, labor, or customer notes. MicroBiz Cloud’s work order module runs the service department alongside retail sales in one system.
Work order capabilities in MicroBiz include:
- Check in customer-owned machines for service or repair
- Enter a description of the work to be performed and add service notes
- Add parts and labor to the work order
- Print full page quotes and estimates for the customer
- Collect a deposit at intake and enforce minimum deposit rules
- Set an estimated completion date for each job
- Assign the job to a specific employee
Whether it’s a snowmobile tune-up, an ATV brake job, or a motorcycle tire change, each job gets tracked from check-in to pickup, with parts and labor billed on the same record.
Track Service History on Customer-Owned Machines
Before a technician picks up a wrench, they should know what’s already been done to the machine. MicroBiz Cloud keeps that history on the customer record, so no one has to dig through paper folders.
Service history tracking in MicroBiz includes:
- View all machines a customer has brought in for service from their customer record
- Access the full service history for each individual machine, including past work orders, descriptions of work performed, parts used, and dates of service
That visibility helps most on repeat customers and warranty work. Staff can quickly confirm prior service on a specific machine before starting a new job, so technicians have the full picture up front.
Manage Layaway Payments and Installment Sales
Many power sports purchases happen well before riding season: a snowmobile in the summer, an ATV before hunting season, a full set of riding gear. Layaways let customers lock in the item now and pay it down over time.
Layaway payment management in MicroBiz includes:
- Set due dates on layaway orders to track expected payment milestones
- Accept payments against open layaway orders at any time
- View the full payment history on each open layaway order
- Layaway items are automatically held out of open stock and classified as committed stock for the duration of the layaway
Because the item moves from open stock to committed stock, a reserved machine or set of gear can’t be sold out from under the customer who’s paying it off.
Sell Machine Packages and Gear Bundles with Kits
A new ATV with a winch and a cover, a snowmobile with a helmet and a trailer hitch, or a “ready to ride” gear set are natural package sales. MicroBiz Cloud’s kit feature lets you sell and price them that way.
Kit and bundle capabilities in MicroBiz include:
- Sell multiple component products together as a single kit item at the register or on an order
- Automatically relieve inventory on each component product when the kit is sold
- Price the kit as a package price, separate from the sum of the individual component prices
Staff sell the package at one clean price, and MicroBiz adjusts stock on every component, including the serialized unit, behind the scenes.
Serial Number Tracking
MicroBiz supports the tracking of serialized inventory or tracking of serial numbers on items such as ATVs and snow machines. You can set whether an item has serial numbers and whether the tracking of serial numbers is required or optional. Serial numbers can be added when the item is received into inventory, from the product record or when an item is sold. The system supports the scanning of bar codes of serial numbers. Serial numbers can be viewed for both sold and unsold items.
For more information on serial number tracking, click here.
Full Page Quotes, Estimates and Invoices
A customer weighing a major repair, a set of accessories for a new machine, or a gear package usually wants a number before deciding. MicroBiz Cloud produces that quote from the order record and converts it to an invoice when they’re ready.
Quote, estimate, and invoice options in MicroBiz include:
- Print a full page quote, estimate, or invoice depending on the current need
- Choose whether order-level or line-level notes are included on the printed document
- Convert a quote into an order with one click to reserve stock and begin collecting payments
Quote the repair or the accessory package up front, then convert it with one click when the customer says yes. Nothing gets re-entered.
Speed Product Creation with an Online Product Catalog of 1.7+ Billion Records
Helmets, gloves, tires, chains, oils, and aftermarket accessories often carry standard UPC barcodes, so there’s little reason to key them in by hand. MicroBiz Cloud’s connection to an electronic product database of over 1.7 billion records turns product setup into a scan.
Product catalog lookup capabilities in MicroBiz include:
- Search the database by SKU, UPC, or product name
- Populate a new product record with one click, including model/SKU, UPC/barcode, product description, vendor, brand, and product image where available
- Access product data from hundreds of vendors and brands across multiple retail categories
For a store stocking gear and accessories from many brands, this replaces several minutes of data entry per item with a single click.
Calendar-based Service Scheduler
Power sports service runs in seasonal waves: spring de-winterization, summer tune-ups, fall winterization, and the pre-season snowmobile rush. A scheduler that lives apart from the work order is how jobs get double-booked. MicroBiz Cloud’s calendar-based scheduler ties scheduled tasks directly to the order.
Service scheduler features in MicroBiz include:
- Create a scheduled task directly from the order record and assign it to a specific employee or technician
- View the calendar in monthly, weekly, or daily formats
- Filter the calendar view by assigned employee
Service managers can see who is committed to what and when. That matters most in peak weeks, when every bay and every technician is already spoken for.
Print Barcode Price Labels
New parts, tires, and gear shipments need to be tagged and scannable before they reach the shelf, and labeling by hand slows down restocking. MicroBiz Cloud prints price tags directly from the POS.
Barcode price label printing in MicroBiz includes:
- Print price tags in multiple formats, including tags with barcodes
- Automatically print price tags as part of the receiving process
- Manually reprint tags for individual items when prices change
- Print weatherproof barcode labels using a supported thermal transfer printer, for items stored outdoors or in a yard
- Add labels to a print queue for batch printing at a later time
Because labels print at receiving, a big parts or apparel shipment arrives on the shelf ready to scan. Weatherproof labels cover anything that lives outside, such as tires and machines parked in the lot.
Search Vendor Catalogs and Add Products with One Click
Distributor catalogs for parts, accessories, and apparel are huge, and rebuilding each product record by hand wastes time that belongs on the sales floor. MicroBiz Cloud lets you search supported vendor catalogs and pull product records into your store.
Vendor catalog capabilities in MicroBiz include:
- Search vendor catalogs by SKU, UPC, or product name
- Populate a new product record with one click, including size/color variant, image, cost, MSRP, and description where available from the vendor
- Access product data from supported vendor catalogs.
Adding a new line of apparel or accessories drops from a manual data-entry project to a few clicks per item.
Matrix Products for Apparel and Riding Gear
Jackets, helmets, gloves, boots, and base layers come in a grid of sizes and colors, and a separate product record for each combination would clutter the catalog. MicroBiz Cloud supports matrix products with up to three variants, so one product record covers them all.
Matrix product capabilities in MicroBiz include:
- Set up a single product record covering all variant combinations of size, color, and style
- Assign a unique SKU, price, and inventory level to each variant
- Import, sell, order, and receive matrix products efficiently, with variants organized in a grid showing colors down one axis and sizes across another
Staff can see stock and reorder points across a full size run at a glance. That makes it easy to catch a missing size before riding season.
In addition to the ATV and Snowmobile Store POS specific capabilities listed above, MicroBiz Cloud includes the following standard features and functionality needed to manage ATV and Motorcycle Stores:
Register
- Register Quick Pick Keys
- Bar code label scanning
- Transaction holds/recalls
- Store Credits
- Gift Cards
- Customizable Receipts
- Custom Tenders
- Print or Email Receipts
- Customer Sales History Look-up
- Register Close/End of Day Reports
- Returns and Voids
- Split Tenders
- Assign Salesperson to Transaction
- Item and Transaction Discount
- Stock-level Look-up (multi-store)
- Advanced Filterable Product Search
- Editable Item Descriptions on Receipt
Multi-store Inventory Management
- CSV File Import of Products & Inventory
- Inventory Adjustment Audit Records
- Purchase Orders/Vendor Shipments
- Minimum Inventory Reorder Points
- Special Order Tracking
Store Management
- Store Transfers
- Support of Contactless Payments
- PCI/PA-DS Compliant Payments
- Flexible and Filterable Reports
- Enforceable Business Rules on Discounts and Returns
- Employee Roles and Permissions
- Minimum Deposit Requirements
Orders
- Repairs/Service Dept Management
- Quotes/Estimates/Invoices
- Check-in of Customer Items for Repair
- Deposit Collection and Refunds
- Tax Calculation based on Ship Address
- Phone Orders/Layaways
- Special Orders (out of stock items)
- Pick-up, Shipping, Delivery Dashboard
- Backorder Creation and Filling
Catalog Management
- Product images
- Categories and Sub-Categories
- Product Tax Classes (multiple)
- Quantity-based Tiered Pricing
- Time-based promo pricing
- Alternate Product IDs
- Fractional Sale Quantities (weight/time)
- Print Barcode Price Labels
- Customer-based Pricing/Pricing Levels
- Matrix Products with Size/Color/Other Variants
Customers
- Multiple Shipping/Billing Addresses
- Customer Tax Classes/Tax Exempt
- Credit Accounts/Charge to Account
- Accounts Receivable Statements
- Import Customers via CSV File Import
Integrations
- WooCommerce Integration
- QuickBooks Online Integration
Expand Functionality of MicroBiz via Integrations with Popular 3rd Party Apps
Publish register batch financials to QuickBooks Online with one-touch
- Map POS financial activities to QuickBooks GL accounts
- Publish register batch financials to QuickBooks with one touch
- Sync revenue, COGS, inventory values, customer liabilities and payments with QuickBooks
- Create QuickBooks invoice payable from received vendor shipments
- Push POS sales taxes to QuickBooks Sales Tax Center for payment management
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Integrate your POS system with your Woo! ecommerce site
- Link product records and sync changes in product fields from MicroBiz to Woo!
- Automatically adjust stock levels in Woo! for store sales to avoid sales of items not in stock
- Pull online orders into MicroBiz for order and inventory management
- Capture customer records created online in MicroBiz
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