Real-Time Inventory Management to Support Smart Decisions

MicroBiz provides a real-time centralized view of inventory levels at all your stores. Inventory levels are updated instantly for all sales and can be viewed from any register to see if an item is available at another location.

Ways our inventory management features can improve your business

Manage items sold in size/color variants

Manage the size/color/other variants of matrix products by using matrix grid and attribute lists

Automate the creation of POs

Ability to set minimum inventory levels and reorder levels by item to automate stock replenishment

Track inventory across multiple locations

Manage inventory across multiple stores and make transfers of inventory items from one location to another

Update stock levels via file imports

Update stock levels in bulk by importing inventory data via file imports

Real-time Multi-store Inventory


View real-time stock information across all store locations – including open stock, committed stock and items on order (if you create purchase orders in MicroBiz).  As MicroBiz is cloud-based, inventory can be managed via any internet-connected device anywhere in the world.

Matrix Product Inventory


MicroBiz manages matrix items (i.e. when a parent SKU or style comes in a variety of size/color/other variants).  Cloud v2.0 supports reusable attribute lists to help automate the creation of matrix products by allowing you to quickly load existing size and color lists when creating a new matrix product.  Cloud v2.0 also incorporates a three dimensional matrix ‘cube;’ allowing you to manage the price, cost, stock, reorder points of the variant products on a single screen.

Front Register Stock Look-up

View stock levels from front register with one click.  For multi-store customers, you can view stock levels at all your locations in one place, including open stock, committed stock and stock on order.

Bar Code Labels

MicroBiz supports multiple price tag formats, including tags with bar codes.  Price tags can be printed automatically as part of the receiving process, or you can manually reprint tags for price changes.  We support a catalog of popular label formats, or you can use the label design tools in supported printers to design your own label.

Inventory Adjustment Audit

MicroBiz tracks all changes in inventory (sales, returns, manual edits, transfers) so that you can audit any changes in inventory.

Inventory Updates via CSV Import

For large scale inventory updates, such as a physical inventory count, MicroBiz allow you to update stock levels using a CSV file that included the item ID and the new stock levels.

Inventory Reports


MicroBiz Cloud v2.0 includes a variety of filterable inventory-focused reports.  These reports can be filtered, sorted an exported for further data manipulation and include:

  • Inventory by item
  • Inventory by category
  • Inventory by brand
  • Inventory by vendor
  • Inventory by reorder point


Q. Do you charge for users working only on inventory management?

A. No, we only charge for concurrent users access the register and customer order screens.  You can have unlimited employees and computers accessing the inventory management screens with no additional charge.

Q. How are matrix products managed differently in Cloud v2.0?

A. Cloud v2.0 incorporates a three-dimensional matrix ‘cube’ in the product record, allowing you to manage the price, cost, stock, reorder points of the variant products by ‘slicing’ different views of this cube on a single screen. In comparison, management of matrix products in v1.0 is limited to list views of the variant products.

Q. Is a separate warehouse location billed as an additional store?

A. Each location that maintains a separate inventory is treated as a store location. So, if your store and warehouse share the same inventory counts, then it’s a single store.  But if you create store transfers when you move items between your store and warehouse, then these are two separate inventory locations for billing purposes.

Q. What size barcoded price labels can I print?

A. MicroBiz Cloud v2.0 includes a library popular standard price label templates. If you would like to use a custom label size or label design, you can create these yourself in the design software included for free by the printer manufacturer in the labels printers that we support. For custom labels, MicroBiz sends the unformatted label data to the printer, and then the printer takes this data and generates a label using the template that you created in the printer’s memory.

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