Setting Up Statements in QuickBooks Online

Why Set Up Statements?

Statements are a great way to provide a recap of the products and/or services that were billed to a customer and payments received from a customer over a period of time, typically one month.

If you prefer to send invoices to your customers then there is no need to send them a statement.

However, I do recommend sending a statement over an invoice if you have customers who you bill on a monthly, quarterly or annual basis.

How Do I Set Up Statements?

You have 3 options to choose from when you set up statements. It all depends on how much detailed information you want to provide to your customers on their purchase:

quickbooks online statements setup window

List each transaction as a single line as indicated below:
QuickBooks Online Transaction Window
List each transaction including all detail lines as indicated below. Notice in this example that we see the invoice details (Rock Fountain=$275, Sprinkler Pipes=$16.00)QuickBooks Online Multi Line Transaction Example
Show aging table at the bottom of the statement – this view provides a list of charges billed categorized by how long they have been outstanding, (i.e. 1-30 days, 31-60 days)QuickBooks Online Aging Table
Once you have made your selections, be sure to save your changes.