MicroBiz Cloud and QuickBooks Online Integration
We wanted to remind everybody of the integration between QuickBooks Online and MicroBiz Cloud. The set-up is quick and easy – and once set-up – the integration will save you all sorts of time transferring you financial information to QuickBooks.
We wanted to remind everybody of the integration between QuickBooks Online and MicroBiz Cloud. The set-up is quick and easy – and once set-up – the integration will save you all sorts of time transferring your financial information to QuickBooks.
Get Up And Running in Minutes – Connecting MicroBiz and QuickBooks is very easy and just takes a couple of minutes to set-up. First, sign into both accounts and authorize the two applications to connect and share data online. Next, use the set-up wizard in MicroBiz to map your store financial data to the appropriate GL account in QuickBooks. You can map and sync:

  • Sales
  • Payments
  • Customer liabilities
  • Sales taxes

You can be up and running in minutes using the MicroBiz set-up wizard. You can find a detailed guide on how to setup your QuickBooks online integration by clicking here.

Customize Links to Your Financial Reporting Requirements – MicroBiz includes a mapping engine that provides additional flexibility to link your store data to your GL accounts in QuickBooks. You can map and sync a variety of sales accounts (order deposits, store credits, gift cards, cash in/out, cost of goods sold, inventory), payment methods (cash, check, credit card, etc.) and sales taxes (by location and jurisdiction) using this advanced mapping wizard.
Publish Financials QuickBooks with One Touch – When you close your register batch at the end of the day, just press the green ‘Post” to QuickBooks button, and MicroBiz automatically sends the financial information to QuickBooks through a direct connection, where its instantly and automatically recorded by QuickBooks in the appropriate GL accounts. Simple as that!
Create an Audit Trail Between Your Store and Financial Reporting Systems – MicroBiz publishes data to QuickBooks quickly and accurately. The direct transfer process creates an audit trail and eliminates errors caused by copying data incorrectly from one system to another.
Sync Financial Data Across Multiple Store Locations – The MicroBiz – QuickBooks integration supports multiple retail locations. You can set up different tax rates for different stores and tag financial data by store location in QuickBooks, allowing you to better track financial performance and pay taxes by store. MicroBiz also supports multiple registers in each store.
Track and Pay Sales Taxes Directly from QuickBooks – When you publish financial data to QuickBooks, the sales tax data appears in the QuickBooks Sales Tax Center. This allows you to track and pay sales taxes directly from QuickBooks Online.
MicroBiz and QuickBooks Online Integration FAQs

What does the MicroBiz Quickbooks integration do?

MicroBiz updates your QuickBooks using your register close out. Sales, Sales tax, Cost of Goods, Inventory are all updated along with any customer liabilities like order deposits, store credits and gift cards.

How are MicroBiz sales posted to my QuickBooks?

Once the Register is closed out for the day the various activity and payments can be posted to QuickBooks from Manage Register Batches. Simply click the Post button and QuickBooks will be updated.

What are ‘Customer Liabilities?

MicroBiz ‘Register’ module allows the retailer to take deposits on special orders and repairs as well as issue and use Store Credits and sell and redeem Gift Cards. All of these activities are tracked as customer liabilities. This activity is posted to your QuickBooks General Ledger and will show on your Balance Sheet reports.

There are no Tax Rates visible in the setup wizard?

You must manually create your tax rates and rules in MicroBiz before you run the setup wizard.

How do I post my register close out to QuickBooks?

From Store Operations >> Sales >> Manage Register Batches click the green ‘Post’ button and the register activity will be posted to QuickBooks.

Does this sync with my QuickBooks desktop application?

Sorry, but the API sync between MicroBiz Cloud and QuickBooks only works with the QuickBooks Online product from Intuit. QuickBooks is focusing the vast majority of its resources on QuickBooks Online, and over time the legacy desktop versions of QuickBooks will be phased out. So, this may be a great time to explore the move to the cloud-based QuickBooks Online product.