Equipment Rental Store Point of Sale

Equipment rental store POS systems need to support businesses generate revenue by renting out a pool of owned equipment or assets. The equipment being rented can range from the best heavy industrial equipment to low-end bicycles. Rental shops need to manage a number of business processes including quotes, rental rates, retail sales of new and used products, billing/invoicing, customer and product management and more. Rental stores also need to manage the rental and return process, collect and return deposits, track rental history and generate maintenance alerts.

Equipment Rental Store POS specific features in MicroBiz Cloud include:

  • Service department management – allows you to efficiently manage a service department – you can bill by hour or by job, as well as bill for parts.
  • Accounts receivable – to manage large customers that pay on account, including customer statement.
  • Store credit – ability for customers to charge purchases and rentals to a ‘house account’.
  • Customer deposits – accept and track customer deposits.
  • Quotes and Invoices – with the invoice in progress functionality, you can quote a customer, print the quote, then when the customer comes in or purchase, simply recall the on hold invoice and process the sale.
  • Late fees – charge for late returns or bill to a customer account .
  • Product images – so clerks can see a picture of the product being rung-up at the register.
  • Minimum deposit requirements – Enforce management rules such as minimum deposits on orders at the store level.
  • Sales commissions – can be calculated for each item based on the rental amount or the gross profit or track commissions by employee to measure productivity.
  • User defined product record fields – to track manufacturer, type, specs and other rental specific item information.
  • Email marketing – deliver targeted campaigns by querying and downloading customer data for use with popular email marketing applications.
  • Editable product description on receipts – ability to edit from the front register the short product description which appears on a receipt.  Helpful when selling unique or customizable items.
  • Restrictions on discounts and returns – management settings allow restrictions to be placed on discounts and returns of products.
  • Phone order support – ability to manage phone orders for pick-up, shipment or delivery through the Orders in Progress module.
In addition to the Equipment Rental Store POS specific capabilities listed above, MicroBiz Cloud includes all the standard features and functionality needed to manage Rental Equipment Shops.  To view these standard POS features, please click on the button below.

Should I Use MicroBiz Cloud or MicroBiz for Windows?


We sell two POS software applications: MicroBiz Cloud and MicroBiz for Windows.  The features listed above are for MicroBiz Cloud, cloud-based multi-location point of sale application offered through monthly or annual subsciptions.

MicroBiz for Windows is a single-store, multi-station retail software application that is installed on PCs and sold via a one-time software license.   Some but not all of the MicroBiz Cloud features listed above are available in MicroBiz for Windows - and MicroBiz for Windows also has some features not available in MicroBiz Cloud. 

To see a comparison of the features of MicroBiz Cloud and MicroBiz for Windows, click on the button below:

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